How to settle your first outing with Evenledger Trip Settler

Enter participants, one currency label and expenses with a payer and checked beneficiaries, then choose Calculate settlement. Review allocations and balances before saving the text report. Start with the built-in dinner-and-taxi example to learn the workflow; reset or reload discards the outing.

Open Evenledger Trip Settler

Start with the built-in outing

Use Evenledger when a completed outing needs equal expense splits and a record of who should reimburse whom. It accepts 2?20 participants and up to 100 expenses. It suggests transfers without sending money. There are no weighted shares, multiple payers on one expense or currency conversion.

Before entering your own records, choose Load example. This replaces the current participants and expenses with A, B and C, a 60.00 Dinner paid by A, and a 30.00 Taxi paid by B. Both expenses are shared by all three. The currency label becomes USD. Choose Calculate settlement next: loading the example alone does not calculate it.

Check the example against simple totals

The outing totals 90.00 USD. Dinner gives each person a 20.00 share and the taxi gives each a 10.00 share, so everyone owes 30.00 overall. In the balances table, A paid 60.00 and has a net of +30.00; B paid 30.00 and has a net of 0.00; C paid nothing and has a net of -30.00.

The suggested transfer is C to A: 30.00 USD. Read Every expense, every cent as well as the transfer list: it shows the underlying shares rather than just the final reimbursement. Positive net means receives, negative means sends. These numbers give you a concrete check before replacing the sample with your own outing.

Build your own participant and expense list

Choose Reset all when you are ready to replace the sample. It restores USD, two blank participant fields and no expenses. Set the currency label and enter everyone before adding expenses. Names must be unique after trimming and ignoring case, so Sam and sam cannot identify two different people. Use distinct names, each up to 40 characters.

Choose + Add expense for each payment. Enter a description, choose who paid, type the amount and inspect Shared by. A new expense initially checks every current participant and selects the first participant as payer. Change those defaults to match the actual payment. If someone joins the list later, they are not automatically checked on older expenses; review those checkboxes yourself.

Use one currency consistently. Changing the label does not convert amounts, and the app always uses two decimal digits. A receipt with two payers cannot be recorded with both payers within one expense. Check these limits before entering an outing that needs a different kind of split.

Correct entry errors and inspect uneven shares

Enter an amount such as 12.50 without a currency symbol or thousands separator. Each expense must be from 0.01 to 999,999.99 with at most two decimal places. Negative amounts, zero and values such as 12.345 are rejected. Every expense also needs at least one checked beneficiary. Validation leaves the entered records available for correction.

After Calculate settlement succeeds, check any amount that does not divide evenly. A 10.00 expense shared by three people becomes 3.34, 3.33 and 3.33. The first selected person in participant entry order receives the extra cent of owed share, with an explicit marker in the allocation list. Checkbox click order does not change that rule.

Recalculate after changes and save the finished report

Editing any input clears the previous result and disables Download .txt. Correct the record, calculate again and review the fresh output before saving. If Remove refuses to delete a participant, first change every expense that names them as payer and uncheck them in every Shared by list, or remove the affected expenses.

Choose Download .txt to save evenledger-settlement.txt. The report contains the currency, participants, expenses with cent allocations, balances, suggested transfers and assumptions. If browser saving is blocked, open Complete selectable report and select its text to copy manually.

Save before Reset all or reloading the page. The app keeps the outing only in tab memory, without saved history or an import workflow to reopen the report as editable records. Keep the downloaded report as your reference and arrange payments separately.

AI-assisted ForgeHub editorial. App capabilities were checked against its implementation; this guide is not an independent review.